Terms and Conditions of Registration and Attendance (Cape Town YSA Convention 2024)

1. Approval

Approval to attend the Cape Town YSA Convention 2024 is based on a first come first serve basis. Approval is also determined based on the age requirements and any other criteria set out in these Terms and Conditions.

When your registration is approved by the organising committee you will be notified via an official email. Until you receive this official notification from the organising committee your registration is in a 'pending approval' state.

2. Attendance
Attendance at the Cape Town YSA Convention 2024 is open to all YSA. I agree to use the Convention ID provided at Check-In and understand that not showing this on request may result in some disciplinary action.

3. Age
Your registration will be considered if you meet the age requirements as outlined on the Cape Town YSA Convention 2024 website, i.e. you must be at least 18 years of age (inclusive) by 29 March 2024, and at most 3 years of age on 1st April 2024.

4. Accommodation
Accommodation will be allocated to participants by the organising committee. You agree to comply with the room allocations which will be communicated to you on arrival at the convention. Any special needs regarding accommodation are to be specified in your registration details or advised separately via email to the committee. The organising committee will make every effort possible to help meet any special accommodation needs.

You agree to abide by the following conditions:

• In the interests of personal safety and Workplace legislation you must obey the lawful instructions of any official ATKV Goudini Spa staff member, e.g. in case of a fire evacuation
• Service providers reserve the right to ask you to leave the accommodation should your behaviour become unacceptable
• You are to replace and pay for any property of ATKV Goudini Spa that you have broken or stolen
• You are to pay any costs if you falsely set off fire alarms.

5. Medical, Health and Dietary 

You authorise convention leaders and other official personnel to administer medication and provide treatment to you should this be required for your well-being due to accident, illness, injury or any other purpose, and to share necessary confidential information, when required, to administer YSA Convention or make a decision that affects the well-being of attendees. This authorisation includes transportation to any medical facilities if required. Any pre-existing medical conditions, allergies etc. are to be fully disclosed in your registration details. If your medical conditions have changed or you have not yet disclosed any medical or dietary information to the committee, please notify the committee immediately via email to [email protected] 

6. Standards of Behaviour
You agree to abide by the standards outlined during the registration process and those standards described in the For the Strength of Youth booklet. If you breach any of these standards, you may be sent home. You will not be able to continue at the Cape Town YSA Convention 2024 if you participate in any of the following:

Participating in or encouraging immoral behaviour of any kind, which includes breaking the law of chastity and viewing pornography in any form.
Breaking the Word of Wisdom (alcohol, drugs, tobacco, vape, tea and coffee) -  including the possession of any illegal substances and vaping.  ATKV Goudini Spa has a strict policy of no smoking or vaping on the resort at all times. 
Possession of weapons or firearms of any kind.
Shoplifting, theft, or vandalism of any kind.
Doing anything harmful to yourself or others physically, spiritually, or emotionally, including any form of bullying.
Anyone found in the opposite-sex accommodation blocks without approval from the leaders.

No jumping or diving into the pools at any time, safety is key for everyone.

No loud music after 11 pm.

7. Cancellation Policy and Refunds
If you need to cancel your registration you must send an email to the organising committee at [email protected] to indicate you will no longer be able to attend the Cape Town YSA Convention 2024.

Refunds will be considered on the following basis:

If your circumstances change and you are no longer able to attend, you can receive a full refund if you cancel BEFORE the closing date which is 11 March 2024 (any extensions are not inclusive) After this, bookings and payments for catering, accommodation and other activities will have been made for you, and the amount refunded will be at the discretion of the  Cape Town YSA Convention  Organising Committee.
Refunds will not be given under any circumstances for partial attendance at the conference.

8. Changes to Terms and Conditions
The organising committee reserves the right to change these terms and conditions as necessary to meet legal requirements or the conditions enforced by any service providers including ATKV Goudini Spa. Any changes will be notified to registrants via email.

9. Multi-Media

By registering for the Cape Town YSA Convention 2024, I understand that as a participant/leader, my photo may be used to promote the YSA Convention. I understand that the images may be used in print publications, online publications, presentations, websites, and social media. 

10. Code of Conduct

Not abiding by Code of Conduct or Terms & Conditions will result in YSA being sent home with no refund